Wednesday, June 12, 2013

Notes from the June meeting ...

The Hoosier Hills Rug Hooking Guild met June 8 at the public library in Washington.  There were 12 members present for our annual meeting to critique the Fiber Fair.  

The business meeting was opened by President Janice Spaulding the we started with old business -- reports and feedback from the 2013 Fair.  VP Jana led the discussion.

Reports were given on various aspects of the event including attendance, finance, advertising, vendors, food service, insurance, raffle rug, classes, and general feedback from members and vendors.  The importance of communication among committees and leadership was stressed.

The bottom-line question was, does the Guild want to continue to hold this labor-intensive event another year.  We just celebrated our 10th year of "doing" the Fair a month ago.  After much discussion and input from everyone who wished to comment, a vote was taken and it was decided to continue holding the Fair.  The date of next year's Wool Fiber Arts Fair will be May 17, 2014. 

Some general recommendations and decisions that were approved included:
  • A Master Book of committee work and Fair information will be maintained.  Members are reminded to bring their info to the next meeting.
  • The hours of the Fair will be shortened; new hours are 9 a.m. to 3 p.m.
  • The Country Register ad will run in only one edition and not two.
  • Advance advertisement for the 2014 event will be prepared in time for the Camby Hook-in later this summer.
  • The 2014 Raffle Rug pattern was introduced and approved with the committee for that being Teresa Kinman and Janice Spaulding.
  • In 2014 the Guild will provide drinks and homemade desserts for members and vendors only.  We will not sell water and soft drinks as we did this year.
  • Marsha will send a written invitation to the Hots & Brats (lunch vendor) and see if he's interested in being our food vendor again next year.  Everyone was well pleased with his lunch offerings.
  • Shirley Casebolt will contact new possible vendors for next year to fill in where needed.  It was decided that in case of cancellation, vendor fees will be refunded up to 60 days in advance of the event.  This information will be included in their registration letter as well as a reminder that they are responsible for their own liability insurance.
Marsha Mulroony wrote a letter of commendation for the young man who helped with the set up and clean up to the local CC Program.  His help was invaluable.

In new business, Betty Lawhead announced that the Old National Road / U.S. 40 Celebration was going on that weekend and she had rugs on display at the Community Building in Martinsville, Illinois.    

All in all it was a great meeting, packed with important information and decisions.  Everyone's excited about a little down time, time to just hook and relax.  We wish you all a wonderful summer!

Member reminder -- the next meeting (July) will be in the small meeting room of the library.  See you then!  Visitors always welcome!

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